Appeal Information

Appealing a decision or deadline is an option available to applicants.

Please read the information below carefully and submit whatever is required for the specific type of appeal indicated.

An "Appeal of Admission Denial" is submitted via an online process, as described below. All other types of appeal must be submitted to the following address:

Office of Admissions - Hahn
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064

There are no interviews, but questions may be directed to the Office of Admissions at admissions@ucsc.edu or 831.459.2131.

Notification of appeal decisions will be done via the MyUCSC portal, e-mail, or by mail.

All appeal requests will be reviewed thoroughly. All appeal decisions are considered final.

Appeal Guidelines

(as of 7/1/16)

The following guidelines contain the UC Santa Cruz policy regarding consideration for the appeal of undergraduate admissions as established by the UC Santa Cruz Division of the Academic Senate’s Committee on Admissions and Financial Aid (CAFA). CAFA wishes to ensure that UC Santa Cruz and the Office of Admissions continue to provide equity in the treatment of all undergraduate applicants and admitted students, both as potential first-year students and as potential transfer students. This essential tenet is at the core of all CAFA policy and guidelines concerning undergraduate admissions. CAFA will continue to work closely with the Office of Admissions each year to ensure appeals processes are reviewed and updated as needed.

Contents

  1. Overview

  2. Appeal of Missed Application Deadline (Late Application)

  3. Appeal of Admission Denial: Freshman Application

  4. Appeal of Admission Denial: Transfer Application

  5. Appeal of Admission Cancellation

    1. Missed Deadline

    2. Academic Performance Shortfall

    3. Falsification

  6. Miscellaneous Appeals

Overview

Students, used broadly to refer to prospective students, applicants, admitted students and enrolled students, who have had their admission denied, cancelled or receive a notice of intent of cancellation by the UC Santa Cruz Office of Undergraduate Admissions have the right to appeal that decision as detailed in this policy. This policy has been approved by the Academic Senate Committee on Admissions and Financial Aid (CAFA), which has purview over the conditions for undergraduate admission to UC Santa Cruz.

Any appeal that deals with a matter under the purview of the Office of Admissions must be submitted to the Office of Admissions. Appeals that are directed to other UC Santa Cruz offices or personnel will not be considered. Appeals received from other parties, such as relatives, friends, or advocates, will be returned with reference to this policy and without reference to the status of the prospective student, including whether or not that student applied to the University of California, Santa Cruz.

University personnel will not discuss appeals in person, by e-mail, by telephone, or any other means of communication, with any individual other than the prospective student, unless that student has previously, and individually, agreed in writing to such discussion related to a specific item.

Admissions records are covered by the California Information Practices Act and the University of California policies related to undergraduate applicants for admission, which UC Santa Cruz follows at all times.

All appeals must be submitted in writing, according to the requirements and within the time frames delineated in this policy.

Appeals do not include interviews, but questions may be directed to the Office of Admissions at admissions@ucsc.edu or (831) 459-2131.

Notification of appeal decisions will be done via the MyUCSC portal, e-mail, or by mail.

Although the various types of appeal have specific deadlines for receipt of the appeal, if these appeal deadlines are missed, the Office of Admissions has discretion to determine if the appeal will be considered with guidance from the Cancellation Appeals Review Committee.

The physical presence on campus of the prospective student (or enrolled student) or advocates of the prospective student (or enrolled student) will not influence the outcome of the appeal. However, the timing of either a cancellation or intent to cancel will depend on the academic calendar, as noted in below.

The requirements of this appeals policy will be rigorously applied. The student presenting an appeal has the full burden of meeting the standards and criteria set forth in this document. All appeal requests will be reviewed thoroughly. All appeal decisions are final; there are no additional levels of appeal.

Appeal of Missed Application Deadline — Late Application

UC Santa Cruz expects all prospective students to meet the University of California application deadlines. In extraordinary cases, a late application may be accepted for review for possible admission.

Appeal Deadline: An appeal to submit a late application may be submitted at any time.

Appeal Transmittal: An appeal of rejection due to a missed application deadline must be submitted in writing to the Office of Admissions (Office of Admissions - Hahn; University of California, Santa Cruz; 1156 High Street; Santa Cruz, CA 95064), transmitted via U.S. mail (or via established shipping company, e.g., Federal Express, UPS, etc.), or hand-delivered to the Office of Admissions.

Appeal Content: The student must include a letter of appeal that describes why the deadline was missed and we should consider a late application. The letter must include student date of birth, city of permanent residence, intended major, a current e-mail address, and a current mailing address. The letter must specify any coursework that is in-progress or planned. If a UC application has already been submitted and UC Santa Cruz is to be added, the UC application number needs to be included in the letter of appeal.

For first-year applicants, the submitted package must also include self-reported test scores (SAT/ACT scores, as well as TOEFL/IELTS scores, if required), and unofficial copies of transcripts from high school as well as all colleges at which the applicant has registered at any time, whether or not courses were completed.

For transfer applicants, the submitted package must also include unofficial copies of all college transcripts, and TOEFL/IELTS scores, if required.

Appeal Review: The Office of Undergraduate Admissions is delegated authority to act on appeals for late application.

Appeal Considerations: The Office of Admissions will base its review of the application deadline appeal on the reasons for the missed application deadline, including whether the circumstances are compelling or truly outside of the individual’s control, and the timeliness of the receipt of the appeal.

Appeal Outcomes: The appeal may be granted, in which case the application package will be considered as part of the current admission cycle. The granting of a late application appeal does not mean that UC Santa Cruz will necessarily extend an offer of admission. The appeal may be granted for an off-cycle review resulting in consideration for winter quarter admission. The appeal may be denied and the applicant encouraged to apply by the next regular application deadline, if eligible, or seek opportunities at another institution.

Appeal Response: Applicants will be notified by electronic mail of the appeal decision within 21 days of receipt of the late application appeal package at the Office of Admissions. In cases where the appeal is granted, this notification will include information as to when the applicant will be informed of the outcome of the admission review.

Appeal of Admission Denial: Freshman Application

The Appeal of Admission Denial is not an alternate method for admission. The appeal process operates within the same admission criteria set by CAFA for the given year, inclusive of the standards for Admission by Exception.

Appeal Deadline: March 31, annually, 11:59:59 p.m.

Appeal Transmittal: Online at admissions.ucsc.edu/apply/appealsubmit. Appeals submitted by any other method will not be considered.

Appeal Content: The student must include a letter of appeal containing reasons for the appeal and a short statement supporting the request for reconsideration. Students must indicate all coursework currently in progress. Students must upload a copy of their high school transcript (an unofficial transcript is acceptable) that includes their fall grades. For students who have also completed college coursework, a copy of the collegiate record(s) must also be uploaded (unofficial copies are also acceptable). The appeal may optionally include single letter of recommendation from a source who can speak to the student's potential for academic success.

Appeal Review: The Office of Undergraduate Admissions is delegated authority to act on appeals of admission denial for freshman applicants.

Appeal Considerations: The Office of Admissions will consider, relative to all first-year students offered admission, a variety of factors including but not limited to the student’s senior year grades, the strength of the student’s senior year academic schedule, a letter of recommendation (if submitted), and any error on the part of the Office of Admissions. If there is nothing new or compelling, an appeal may not be appropriate. If a student’s senior year grades have gone down, or if a student has already earned a grade of D or F in any 'a-g' course in their senior year, an appeal will not be granted.

Appeal Outcomes: The appeal may be granted or denied. Requests to be placed on the admissions waitlist will be denied. Applicants whose appeal is denied are encouraged to apply, if eligible, as transfer students in a future year.

Appeal Response: Appeals that are submitted by the deadline will receive an e-mail response to their appeal no later than April 20, annually.

Appeal of Admission Denial — Transfer Application

The Appeal of Admission Denial is not an alternate method for admission; on the contrary, the appeals process operates within the same selection criteria, including Admission by Exception, determined by CAFA for the given year.

Appeal Deadline: Fourteen calendar days from the date the denial of admission was posted in the MyUCSC portal (my.ucsc.edu).

Appeal Transmittal: Online at admissions.ucsc.edu/apply/appealsubmit. Appeals submitted by any other method will not be considered.

Appeal Content: The student must include a letter of appeal containing the reasons for the appeal and a short statement supporting the request for reconsideration. In their appeal, applicants must present new and compelling information that was not contained in the original application. Students must indicate all coursework currently in progress. Students must upload unofficial transcripts from any collegiate institutions in which the student has been registered/enrolled (unofficial copies are acceptable). The appeal may optionally include a single letter of recommendation from a source who can speak to the student's potential for academic success.

Appeal Review: The Office of Undergraduate Admissions is delegated authority to act on appeals of admission denial for transfer applicants.

Appeal Considerations: The Office of Admissions will consider, relative to all transfer students offered admission, a variety of factors including but not limited to any error on the part of the Office of Admissions, the student’s most recent grades, the strength of the student’s most recent academic schedule, and a letter of recommendation, if submitted, that attests to the student’s potential for academic success.

Appeal Outcomes: The appeal may be granted or denied. Requests to be placed on the admissions waitlist will be denied. In rare cases, appeals may be approved for later (e.g., Winter) admission contingent on completion of additional coursework.

Appeals Response: Appeals that are submitted by the deadline will receive an e-mail response to their appeal within 21 calendar days.

Appeal of Admission Cancellation or Notice of Intent to Cancel

Admission cancellation or a Notice of Intent to Cancel occurs when students fail to meet the requirements of the Conditions of Admission Contract. In most cases, this falls in one of three categories: (1) missed deadline (e.g., official records are not received by a required date); (2) academic performance shortfall (e.g., an unapproved change in planned academic course occurs or performance within the approved course schedule is below expectations); and (3) falsification of applicant information.

Cancellation results in the termination of a student’s admission and enrollment, as well as related privileges, including housing and the ability to participate in other University programs and activities.

When an issue is discovered during a quarter of enrollment or within 7 calendar days of the start of a quarter of enrollment:

  • The Office of Admissions shall contact the student requesting to meet, discuss, and investigate the issue with the student prior to cancellation. However, if the student fails to respond to such requests within 7 calendar days, the admission cancellation shall proceed.
  • If the issue is not resolved, the student will receive a formal Notice of Intent to Cancel and have 7 calendar days to submit an appeal.
  • Administrative actions related to the cancellation (e.g., cancellation of admissions and housing contract, disenrollment from courses) will be stayed until the appeal deadline has passed and no appeal has been submitted in the manner specified by this policy, or until the appeal has been decided upon by the Cancellation Appeals Review Committee.

Appeals of admission cancellation related to the systemwide University of California verification process must be delivered to the UC Office of the President according to their policies. The administrative actions related to such cancellation occurs immediately, irrespective of timing.

Appeal Deadline: Fourteen calendar days from the date of the admissions cancellation or 7 days from the date the Notice of Intent to Cancel is sent to the individual's preferred e-mail address currently on file.

Appeal Submittal: An appeal of admission cancellation or Notice of Intent to Cancel must be submitted in writing to the Office of Admissions (Office of Admissions - Hahn; University of California, Santa Cruz; 1156 High Street; Santa Cruz, CA 95064), transmitted via U.S. mail (or via established shipping company, e.g., Federal Express, UPS, etc.), or hand-delivered to the Office of Admissions.

Appeal Content: Discussed below for the three most common categories.

Appeal Review: CAFA delegates to the Cancellation Appeals Review Committee (CARC) the authority to consider and act upon appeals of admission cancellation or Notice of Intent to Cancel. The Office of Admissions will receive appeals and prepare those appeals for the review of the CARC. The Office of Admissions will present the case to the CARC.

The Cancellation Appeals Review Committee is normally composed of the Associate Vice Chancellor of Enrollment Management (Chair) and one or two CAFA faculty representatives. The CAFA chair will be consulted as needed. The CARC may include additional CAFA members at the CAFA Chair’s discretion. If staffing issues or recusal result in fewer than two voting members or a tie vote, the CAFA Chair or the Chair’s designee will vote on the case. CARC will meet as needed to review submitted appeals.

Appeal Considerations: Discussed below for the three most common categories. Appeals are expected to contain any required official records, including high school and college transcripts and test scores and/or relevant official documentation by the appeal deadline. Relevant official records or documentation includes, but is not limited to, outstanding records; updated official transcripts with grade changes; and supporting letters from teachers, counselors, and doctors. It is the responsibility of the student submitting the appeal to ensure a complete appeal. Any clarification questions can be directed to admissions@ucsc.edu. The Cancellation Appeal Review Committee may deny an appeal due to the lack of completeness.

Appeal Outcomes: The appeal may be granted or denied. Applicants whose appeal is denied are encouraged to apply, if eligible, as transfer students in a future year. In rare cases, entry during a later quarter may be provided as an option. In cases of falsification, the UC Office of the President and all UC campuses will be notified of the falsification, making unlikely future enrollment at any UC campus.

Appeal Response: The decision regarding a student’s complete cancellation appeal normally will be completed within 14 to 28 calendar days. In rare circumstances when additional information is required, resolution of the appeal review may take longer, and the Office of Admissions will inform the student of this within 28 calendar days of the receipt of the appeal.

Missed Deadline

It is the expectation of CAFA that admitted students meet all established deadlines. Failure to adhere to all deadlines, especially those outlined in the acceptance process and the Conditions of Admission Contract, will result in the cancellation of an applicant’s admission.

Missed Deadline Appeal Content: The student must include a letter of appeal, and ensure that all missing official record(s) (e.g., official transcripts and test scores) are received by the Office of Admissions by the appeal deadline. The appeal, official records, and relevant documentation supporting the effort to submit records prior to the missed deadline must be received by the appeal deadline.

Missed Deadline Appeal Considerations: The CARC will evaluate the merit of the appeal based on new and compelling information that is brought forth by the applicant. In determining the outcome of the appeal, the CARC will consider a variety of factors, including but not limited to, contributing factors truly outside of the student’s control, documentation (e.g., copy of certified or registered mail receipt, proof of delivery, transcript request) indicating the timely request for missing information by the student prior to the deadline, and any error on the part of the Office of Admissions. If the applicant did not make a sufficiently timely effort to meet the deadline for official records, the CARC will deny the appeal.

Academic Performance Shortfall

It is the expectation of CAFA that applicants maintain their planned course of study and perform satisfactorily in those courses as explicitly stated in the Conditions of Admission Contract – see the Conditions of Admissions Contract FAQs link in the left navigation bar.

Academic Performance Shortfall Appeal Content: The student must include a letter of appeal. Any documentation relevant to the particular circumstances of the academic shortfall, if it exists, must be submitted along with the appeal.

Academic Performance Shortfall Appeal Considerations: The CARC will consider a variety of factors, including but not limited to new and compelling information relevant to the specific academic shortfall(s); the nature, severity and timing of the shortfall(s) in the context of the performance and rigor of other courses; implication for likelihood of success; and any error on the part of the Office of Admissions.

Falsification

The Committee on Admissions and Financial Aid (CAFA), and the UC system as a whole, considers the integrity of the admissions process to be of the utmost importance. Applicants are expected to complete their UC application completely and accurately, and the veracity of that information is at the core of all admissions decisions. This expectation pertains to all academic records regardless of how far in the past or where (domestic or international) the record was created, and includes any and all transcript notations (e.g., incompletes, withdrawals, etc.). In cases where an applicant has submitted incomplete or inaccurate information on their UC application, the matter will be treated as a case of falsification. Students cancelled for falsification based on the UC system-wide verification process appeal to the UC Office of the President.

Falsified application information may include but is not limited to: making inaccurate statements on the application, withholding information requested on the application, giving false information, or submitting fraudulent or falsified documents in support of an admissions application — Statement of Application Integrity, https://admissions.universityofcalifornia.edu/docs/StatementOfIntegrity.pdf.

Falsification Appeal Content: The student must include a letter of appeal including relevant information as to why the cancellation is inappropriate. Any supporting documentation that has direct bearing on the case must be included.

Falsification Appeal Considerations: The CARC will consider a variety of factors, including but not limited to new and compelling information and the nature, severity and timing of the falsification. The CARC may consult with other UC Santa Cruz officials, such as College Provosts, Office of Conduct and Community Standards, and Office of Campus Counsel, as appropriate.

Miscellaneous Appeals

There can occasionally be appeals related to decisions made by the Office of Admissions that that do not fit in the categories described above.

Appeal Deadline: A miscellaneous appeal not covered elsewhere in this policy may be submitted at any time.

Appeal Transmittal: A miscellaneous appeal must be submitted in writing to the Office of Admissions (Office of Admissions - Hahn; University of California, Santa Cruz; 1156 High Street; Santa Cruz, CA 95064), transmitted via U.S. mail (or via established shipping company, e.g., Federal Express, UPS, etc.), or hand-delivered to the Office of Admissions.

Appeal Content: The appeal must include a letter of appeal and any related documentation.

Appeal Review: The Office of Admissions will act on miscellaneous appeals not covered by this or other policies following guidance from the Committee on Admissions and Financial Aid (CAFA).

Appeal Consideration: The Office of Admissions will consider whether or not the appeal is within its purview, existing policy, and the merit of the appeal.

Appeal Response: The decision regarding a student’s miscellaneous appeal normally will be completed within six weeks. In rare circumstances when additional information is required, resolution of the appeal review may take longer, and the Office of Admissions will inform the student of this within six weeks of the receipt of the appeal.