Appeal Information

Appealing a decision or deadline is an option available to applicants.

Please read the information below carefully and submit whatever is required for the specific type of appeal indicated.

All appeals must be submitted to the following address:

Office of Admissions - Hahn
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064

There are no interviews, but questions may be directed to the Office of Admissions at admissions@ucsc.edu or 831.459.2131.

Notification of appeal decisions will be done via the MyUCSC portal or by mail.

All appeal requests will be reviewed thoroughly. Appeal decisions are considered final.

Fall 2014 Appeal Guidelines

(as of 7/1/14)

The following guidelines contain the UC Santa Cruz policy regarding consideration for the appeal of undergraduate admissions as established by the UC Santa Cruz Division of the Academic Senate’s Committee on Admissions and Financial Aid (CAFA). CAFA wishes to ensure that UC Santa Cruz and the Office of Admissions continue to provide equity in the treatment of all undergraduate applicants and admitted students, both as potential first-year students and as potential transfer students. This essential tenet is at the core of all CAFA policy and guidelines concerning undergraduate admissions. CAFA will continue to work closely with the Office of Admissions each year to ensure appeals processes are reviewed and updated as needed.

Contents

  1. General requirements
    1. Privacy and right to appeal
    2. General form of appeals
  2. Appeal of missed application deadline (late applications)
  3. Appeal of admission denial
    1. First-year applicants
    2. Transfer applicants
  4. Appeal of cancellations
    1. Missed deadline
    2. Academic performance shortfall
    3. Falsification
  5. Miscellaneous appeals not covered by other guidelines

1) General Requirements

  1. Privacy and Right to Appeal

    In all cases, only appeals received directly from the affected student or prospective student will be considered. Appeals received from other parties, such as relatives, friends, or advocates, are to be returned with reference to this policy and without reference to the status of the prospective student, including whether or not that student applied to the University of California, Santa Cruz.

    University personnel will not discuss appeals in person, by e-mail, by telephone, or any other means of communication, with any individual other than the prospective student, unless that student has previously, and individually, agreed in writing to such discussion related to a specific item. 

    Admissions records are covered by the California Information Practices Act and the University of California policies related to undergraduate applicants for admission, which UC Santa Cruz follows at all times.

  2. General Form of Appeal

    Appeals are always written documents, submitted according to the requirements and within the time frames delineated in this policy.

    Although the various types of appeal have specific deadlines for receipt of the appeal, if these appeal deadlines are missed, CAFA allows the Office of Admissions to exercise its discretion to determine if the appeal will be considered.

    The physical presence on campus of the prospective student (or enrolled student) or advocates of the prospective student (or enrolled student) will not influence the outcome of the appeal.

    The requirements of this appeals policy will be rigorously applied. The applicant presenting an appeal has the full burden of satisfying the standards and criteria set forth in this document. 

2) Appeal of Missed Application Deadline (late applications)

CAFA delegates to the Office of Admissions the authority to act upon appeals for late application, which may be submitted at any time. The appeal may be granted, in which case the application package will be considered as part of the current admission cycle; or the appeal may be granted for an off-cycle review resulting in possibility of Winter admission; or the appeal may be denied and the applicant encouraged to apply by the next regular application deadline or seek opportunities at another institution.

An appeal for review of a late application must be submitted in writing to the Office of Admissions, transmitted via U.S. mail (or via established shipping company, e.g., Federal Express, UPS, etc.) or hand-delivered to the Office of Admissions.

The appeal must include a letter that describes why the deadline was missed. For first-year applicants  the submitted appeal package must include self-reported test scores (SAT/ACT scores, as well as TOEFL/IELTS scores, if required), and unofficial copies of transcripts from high school as well as all colleges at which the applicant has registered at any time, whether or not courses were completed. For transfer applicants, the submitted package must include unofficial copies of all college transcripts, and TOEFL/IELTS scores, if required. For both first-year and transfer applicants, any course work that is in-progress or planned must also be included.

The Office of Admissions will base its review of the application deadline appeal on the reason(s) for the missed application deadline (e.g., were the circumstances compelling and/or truly outside of the individual’s control) and the timeliness of the receipt of the appeal.

The granting of a late application appeal means that the applicant’s file will then be reviewed for potential admission to UC Santa Cruz according to the requirements established by faculty. The granting of a late application appeal does not mean that UC Santa Cruz will necessarily extend an offer of admission.

Applicants will be notified of the appeal decision within 15 business days of receipt of the late application appeal package at the Office of Admissions. In cases where the appeal is granted, this notification will include information as to when the applicant will be informed of the outcome of the admission review. 

3) Appeal of Admission Denial

The Appeal of Denial of Admission is not an alternate method for admission; on the contrary, the appeals process operates within the same selection criteria, including Admission by Exception, determined by CAFA for the given year.

CAFA delegates to the Office of Admissions the authority to act upon appeals of denial of admission under the following conditions.  

  1. First-year applicants

    A first-year (frosh) applicant may appeal admission denial by submitting in writing a signed letter of appeal to the Office of Admissions via U.S. mail (or via established shipping company, e.g., Federal Express, UPS, etc.) within two weeks of the original posting of the admissions decision (“deadline”). Appeals are considered timely if they are postmarked by the deadline and are received in the Office of Admissions within one week of the deadline. Appeals may also be hand delivered to the Office of Admissions on or before the deadline. Faxed or e-mailed appeals will not be considered.

    In their appeal, applicants must present new and compelling information that was not contained in the original application. A letter of appeal submitted by a person other than the applicant will not be considered. The appeal package must also include a complete transcript including 7th semester grades, any course work which is currently in progress, and it may include a single letter of recommendation. 

    The outcome of the appeal will be provided to the applicant by the Office of Admissions within 30 business days of the Office’s receipt of the appeal, or as explicitly stated in the Office of Admissions’ correspondence with the student. In all cases, the student will be provided at least 10 calendar days to accept their offer of admission through the Statement of Intent to Register (SIR) process.

    In review of the appeal of admission denial for first-year applicants, the Office of Admissions will consider, relative to all first-year students offered admission, a variety of factors including but not limited to the student’s senior year grades, the strength of the student’s senior year academic schedule, a letter of recommendation, if submitted, that attests to the student’s potential for academic success, and any error on the part of the Office of Admissions. If the student submits an appeal to be on the UC Santa Cruz waitlist, the appeal will be denied. As agreed upon with the other UC campuses and the Office of the President, students cannot appeal to be on the waitlist. 

  2. Transfer applicants

    A transfer applicant may appeal admission denial by submitting in writing a signed letter of appeal to the Office of Admissions via U.S. mail (or via established shipping company, e.g., Federal Express, UPS, etc.) within two weeks of the original posting of the admissions decision (“deadline”). Appeals are considered timely if they are postmarked by the deadline and are received in the Office of Admissions within one week of the deadline.  Appeals may also be hand-delivered to the Office of Admissions on or before the deadline. Faxed or e-mailed appeals will not be considered.

    In their appeal, applicants must present new and compelling information that was not contained in the original application. A letter of appeal submitted by a person other than the applicant will not be considered. The appeal package must also include transcripts from any collegiate institutions in which the student has been registered/enrolled, and it may include a single letter of recommendation.

    The outcome of the appeal will be provided to the applicant by the Office of Admissions within 30 business days of the Office’s receipt of the appeal, or as explicitly stated in the Office of Admissions’ correspondence with the student. In all cases, the student will be provided at least 10 calendar days to accept their offer of admission through the Statement of Intent to Register (SIR) process.

    In review of the appeal for denial of admission for transfer students, the Office of Admissions will consider, relative to all transfer students offered admission, a variety of factors including but not limited to any error on the part of the Office of Admissions, the student’s most recent grades, the strength of the student’s most recent academic schedule, and a letter of recommendation, if submitted, that attests to the student’s potential for academic success. 

4) Appeal of Admission Cancellation

Generally, admission cancellation occurs for one of three reasons: (a) missed deadline (e.g., official records are not received by a required date); (b) academic performance shortfall (e.g., an unapproved change in planned academic course occurs or performance within the approved course schedule is below expectations); (c) falsification of applicant information.  This section considers each of these cases.

The decision regarding a student’s cancellation appeal normally will be completed within six weeks. In rare circumstances when additional information is required, resolution of the appeal review may take longer, and the Office of Admissions will indicate this fact to the student within six weeks of the receipt of the appeal.

CAFA delegates to the Cancellation Appeals Review Committee (CARC) the authority to consider and act upon appeals of admission cancellation. The Office of Admissions will receive appeals of admission cancellation and prepare those appeals for the review of the CARC. Generally, the Director of Admissions will present the case to the CARC.   

The Cancellation Appeals Review Committee is normally composed of:

  1. The Associate Vice Chancellor of Enrollment Management (Chair);
  2. One, preferably two faculty representatives of CAFA;
  3. The CAFA Chair will be consulted as needed.

The CARC may include additional CAFA members at the CAFA Chair’s discretion. If staffing issues or recusal result in fewer than two voting members or in the case of a tie vote, the CAFA Chair or the Chair’s designee will vote on the case. Between April and November, the CARC will meet periodically (e.g., monthly) to review submitted appeals.

  1. Missed Deadline

    It is the expectation of CAFA that admitted students meet any and all established deadlines. Failure to adhere to all deadlines, especially those outlined in the acceptance process and the Conditions of Admission, will result in the cancellation of an applicant’s admission.

    A student may appeal the cancellation of their admission due to a missed deadline by (1) submitting a letter of appeal to the Office of Admissions within 14 calendar days of the date of notice of cancellation and (2) ensuring that all missing official record(s) (e.g., official transcripts and test scores) are received by the Office of Admissions by the same (14-day) appeals deadline. Any appeal that does not meet these two criteria will not be considered. 

    Any documentation that supports the applicant’s effort to submit records prior to the missed deadline, if such documentation exists, must be submitted along with the appeal.

    The CARC will evaluate the merit of the appeal based on new and compelling information that is brought forth by the applicant. In determining the outcome of the appeal, the CARC will consider a variety of factors, including but not limited to, contributing factors truly outside of the student’s control, documentation indicating the timely request for missing information by the student prior to the deadline, any error on the part of the Office of Admissions, and the expected availability of housing and class space.

    If the applicant did not make a sufficiently timely effort to meet the deadline for official records, the appeal will be denied.

    The review of the appeal will not begin until all missing record(s) are received by the Office of Admissions, provided it is within the 14-day period allowed for appeal submission.  

  2. Academic Performance Shortfall

    It is the expectation of CAFA that applicants maintain their planned course of study and perform satisfactorily in those courses as explicitly stated in the Conditions of Admission (freshman, transfer).

    A student may appeal the cancellation of admission due to academic performance shortfall by submitting a letter of appeal to the Office of Admissions within 14 calendar days of the date of notice of cancellation. Documentation that is relevant to the particular circumstances of the academic shortfall, if it exists, must be submitted along with the appeal.

    In determining the outcome of the appeal, the CARC will consider a variety of factors, including but not limited to new and compelling information relevant to the specific academic shortfall(s), the nature, severity and timing of the shortfall(s) in the context of the performance and rigor of other courses, and any error on the part of the Office of Admissions.  

  3. Falsification

    The Committee on Admissions and Financial Aid (CAFA), along with UC faculty system-wide, considers the integrity of the admissions process to be of the utmost importance. Applicants are expected to complete their UC application completely and accurately, and the veracity of that information is at the core of all admissions decisions. This expectation pertains to all academic records regardless of how far in the past or where (domestic or international) the record was created, and includes all transcript notations whatsoever (e.g., incompletes, withdrawals, etc.). In cases where an applicant has submitted incomplete or inaccurate information on their UC application, the matter will be reviewed as a case of falsification. Students may have been cancelled for falsification based on the UC system-wide verification review process or cancelled for falsification based on a UC Santa Cruz review process.

    Note: UC Statement of Application Integrity- “Falsified application information may include but is not limited to: making inaccurate statements on the application, withholding information requested on the application, giving false information, or submitting fraudulent or falsified documents in support of an admissions application.”

    1. UC Verification Process

      Applicants cancelled system-wide must file their appeal with the UC Office of the President. UC Santa Cruz does not review appeals of cancellation resulting from the UC system-wide verification process.

    2. UC Santa Cruz Falsification Process

      An applicant may appeal the cancellation of admission due to falsification determined by the UC Santa Cruz falsification process by submitting a letter of appeal to the Office of Admissions within 14 calendar days of the date of notice of cancellation. The letter must include relevant information as to why the cancellation is inappropriate. Any supporting documentation that has direct bearing on the falsification matter must be included. 

      The CARC will review and determine the outcome of the appeal, potentially working with other UC Santa Cruz officials (College Provost, Judicial Affairs Officer, UC Santa Cruz legal counsel, etc.) as appropriate.   

5) Miscellaneous Admissions-related Appeals not Covered by other Guidelines

The Office of Admissions will act on miscellaneous admissions-related appeals not covered by this or other policies, and may prepare those appeals for the review of the Cancellation Appeals Review Committee (CARC).   

Any appeal that deals with a matter under the purview of the Office of Admissions must be submitted to the Office of Admissions, unless otherwise stated. Appeals that are directed to other UC Santa Cruz offices or personnel will not be considered. Appeals that are redirected to the Office of Admissions by those other than the student or applicant will not be considered.

The decision regarding a student’s miscellaneous appeal normally will be completed within six weeks. In rare circumstances when additional information is required, resolution of the appeal review may take longer, and the Office of Admissions will indicate this fact to the student within six weeks of the receipt of the appeal.