Appeal Information

March 7, 2019

Appealing a decision or deadline is an option available to applicants. There are no interviews.

Please read the information below carefully and submit whatever is required for the specific type of appeal indicated.

All appeals are to be submitted online as described below. Questions may be directed to the Office of Undergraduate Admissions at Contacts and Directory or (831) 459-4008.

Notification of appeal decisions to the student will be done via the MyUCSC portal and/or email (personal and UCSC), as stated in each section below. All appeal requests will be reviewed thoroughly. All appeal decisions are considered final.

Appeal Policy

The following contains the UC Santa Cruz policy regarding consideration for the appeal of undergraduate admissions as established by the UC Santa Cruz Division of the Academic Senate’s Committee on Admissions and Financial Aid (CAFA). CAFA wishes to ensure that UC Santa Cruz and the Office of Undergraduate Admissions (UA) continue to provide equity in the treatment of all undergraduate applicants and admitted students, both as potential first-year students and as potential transfer students. This essential tenet is at the core of all CAFA policy and guidelines concerning undergraduate admissions. CAFA will continue to work closely with Undergraduate Admissions each year to ensure appeals processes are reviewed and updated as needed.

Contents

  1. Overview

  2. Appeal of Missed Application Deadline - Late Application

  3. Appeal of Admission Denial, includes those invited to be on the Waitlist: Freshman Applicant

  4. Appeal of Admission Denial, includes those invited to be on the Waitlist: Transfer Applicant

  5. Appeal of Admission Cancellation or Notice of Intent to Cancel

    1. Missed Deadline

    2. Academic Performance Shortfall

    3. Falsification

  6. Miscellaneous Appeals

Overview

Students, used broadly to refer to prospective students, applicants, admitted students, and enrolled students, who have had their admission denied, cancelled, or who have received a notice of intent to cancel by Undergraduate Admissions, have the right to appeal that decision as detailed in this policy. This policy has been approved by the Academic Senate Committee on Admissions and Financial Aid (CAFA), which has purview over the conditions for undergraduate admission to UC Santa Cruz.

Any appeal that deals with a matter under the purview of Undergraduate Admissions must be submitted to Undergraduate  Admissions. Appeals that are directed to other UC Santa Cruz offices or personnel will not be considered. Appeals received from other parties, such as relatives, friends, or advocates, will be returned with reference to this policy and without reference to the status of the prospective student, including whether or not that student applied to UC Santa Cruz.

University personnel will not discuss appeals in person, by email, by telephone, or any other means of communication, with any individual other than the prospective student, unless that student has previously, and individually, agreed in writing to such discussion related to a specific item (Authorization to Release Education Record Information).

Admissions records are covered by the California Information Practices Act and University of California policies related to undergraduate applicants for admission, which UC Santa Cruz follows at all times. Please refer to the link from our sister campus, UCI.

All appeals must be submitted according to the requirements and within the time frames specified in this policy.  

Appeals do not include interviews, but questions may be directed to Undergraduate Admissions at  (831) 459-4008.

Notification of appeal decisions will be by the MyUCSC portal and/or email.

The physical presence on campus of the prospective student (or enrolled student) or advocates of the prospective student (or enrolled student) will not influence the outcome of the appeal. However, the timing of either a cancellation, or intent to cancel, will depend on the academic calendar, as noted below.

The requirements of this appeals policy will be rigorously applied. The student presenting an appeal has the full burden of satisfying the standards and criteria set forth in this document. All appeal requests will be reviewed thoroughly. All appeal decisions are final. There are no additional levels of appeal.

Appeal of Missed Application Deadline — Late Application

UC Santa Cruz expects all prospective students to meet the University of California application deadlines. In extraordinary cases, a late application may be accepted for review. Approval to submit a late application does not guarantee admission. All applicants will be held to the same selection criteria for possible admission.

Appeal Deadline: An appeal to submit a late application must be submitted no later than three months prior to the start of the quarter.

Appeal Transmittal: An appeal for consideration to submit a late application must be submitted online.

Appeal Content: The student must include a statement with the following information. If the first two pieces of information are missing (1, 2), the appeal is not complete and will not be considered.

  1. Reason for missing deadline
  2. Reason why late application request should be considered
  3. Date of birth
  4. City of permanent residence
  5. Intended major
  6. Email address
  7. Mailing address
  8. List of all courses currently in-progress or planned
  9. The University of California application number (If a University of California application has already been submitted and UC Santa Cruz is to be added).

For first-year applicants, the appeal package must also include the following. If any of this mandatory academic information is missing, the appeal is not complete and will not be considered.

  • Self-reported test scores (SAT/ACT scores)
  • Self reported TOEFL/IELTS scores (if required)
  • Self reported AP/IB exam scores, if taken
  • High school transcript(s), unofficial copies are acceptable
  • College transcript(s) from all institutions where the applicant was registered at any time, whether or not courses were completed, unofficial copies are acceptable

For transfer applicants, the appeal must also include the following. If the any of this mandatory academic information is missing, the appeal is not complete and will not be considered.

  • College transcript(s) from all institutions where the applicant was registered at any time, whether or not courses were completed, unofficial copies are acceptable
  • Self reported TOEFL/IELTS scores (if required)
  • Self reported AP/IB exam scores, if taken

It is the responsibility of the student to ensure that all of the above information is provided. Any clarification questions can be directed to Undergraduate Admissions at (831) 459-4008. UA may deny an appeal due to lack of completeness or if submitted after the deadline.

Appeal Review: Undergraduate Admissions is delegated authority to act on appeals for late application consideration.

Appeal Considerations: UA will base its review of the appeal on the reasons for the missed application deadline, including whether the circumstances are compelling or truly outside of the individual’s control, and the timeliness of the receipt of the appeal.

Appeal Outcomes: If granted, the application package will be considered as part of the current admission cycle. The granting of a late application appeal does not mean that UC Santa Cruz will necessarily extend an offer of admission. The appeal may be granted for an off-cycle review resulting in consideration for winter quarter admission. The appeal may be denied and the applicant encouraged to apply by the next regular application deadline, if eligible, or to seek opportunities at another institution.  

Appeal Response: Applicants will be notified by email of the appeal decision within 21 days of receipt of the complete appeal package. In cases where the appeal is granted, this notification will include information about how to submit a late application.

Appeal of Admission Denial, includes those invited to be on the Waitlist: Freshman Applicant

The Appeal of Admission Denial is not an alternate method for admission. The appeal process operates within the same admission criteria set by the Committee on Admissions and Financial Aid (CAFA) for the given year, inclusive of the standards for Admission by Exception.  

Appeal Deadline: March 31, annually, 11:59:59 p.m.

Appeal Transmittal: Online. Appeals submitted by any other method will not be considered.

Appeal Content: The student must include a statement with the following information. If any of this information is missing, the appeal is not complete and will not be considered.

  • Reasons for the request for reconsideration. Applicants must present new and compelling information that was not contained in the original application.
  • List all in-progress coursework
  • High school transcript(s) that includes the fall grades (unofficial copies are acceptable).
  • College transcript(s), if student has completed college coursework (unofficial copies are acceptable).

It is the responsibility of the student to ensure a complete appeal. Any clarification questions can be directed to Undergraduate Admissions at (831) 459-4008. UA may deny an appeal due to lack of completeness or if submitted after the deadline.

Appeal Review: Undergraduate Admissions is delegated authority to act on appeals of admission denial for freshman applicants.

Appeal Considerations: Undergraduate Admissions will consider, relative to all first-year students offered admission, a variety of factors including, but not limited to, the student’s senior year grades, the strength of the student’s senior year academic schedule and any error on the part of the campus. If there is nothing new or compelling, an appeal may not be appropriate. If a student’s senior year grades have gone down, or if a student has already earned a grade of D or F in any 'a-g' course in their senior year, and UA was not notified, an appeal will not be granted.

Appeal Outcomes: The appeal may be granted or denied. Requests to be placed on the admissions waitlist will be denied. Applicants whose appeal is denied are encouraged to apply, if eligible, as transfer students in a future year.

Appeal Response: Appeals that are submitted by the deadline will receive an email response to their appeal no later than April 20, annually.

Appeal of Admission Denial, includes those invited to be on the Waitlist: Transfer Applicant

The Appeal of Admission Denial is not an alternate method for admission; on the contrary, the appeals process operates within the same selection criteria, including Admission by Exception, determined by the Committee on Admissions and Financial Aid (CAFA) for the given year.

Appeal Deadline: Fourteen calendar days from the date the denial of admission was posted in the MyUCSC portal.

Appeal Transmittal: Online. Appeals submitted by any other method will not be considered.

Appeal Content: The student must include a statement with the following information. If any of this information is missing, the appeal is not complete and will not be considered.

  • Reasons for the appeal. Applicants must present new and compelling information that was not contained in the original application.
  • List all coursework currently in progress and planned.
  • Transcripts from any collegiate institutions in which the student has been registered/enrolled including fall and winter grades (if enrolled) (unofficial copies are acceptable).

It is the responsibility of the student to ensure a complete appeal. Any clarification questions can be directed to Undergraduate Admissions at (831) 459-4008. UA  may deny an appeal due to lack of completeness or if submitted after the deadline.

Appeal Review: Undergraduate Admissions is delegated authority to act on appeals of admission denial for transfer applicants.

Appeal Considerations: UA will consider, relative to all transfer students offered admission, a variety of factors including, but not limited to, any error on the part of UA, the student’s most recent grades, and the strength of the student’s most recent academic schedule. 

Appeal Outcomes: The appeal may be granted or denied. Requests to be placed on the admissions waitlist will be denied. In rare cases, appeals may be approved for later (e.g., Winter) admission contingent on completion of additional coursework.

Appeals Response: Appeals that are submitted by the deadline will receive an email response to their appeal within 21 calendar days.

Appeal of Admission Cancellation or Notice of Intent to Cancel

Admission cancellation or a Notice of Intent to Cancel occurs when students fail to meet the requirements of the Conditions of Admission Contract. In most cases, this falls in one of three categories: (1) missed deadline (e.g., official records are not received by a required date, did not complete Statement of Intent to Register by the deadline); (2) academic performance shortfall (e.g., an unapproved change in planned academic course occurs or performance within the approved course schedule is below expectations); and (3) falsification of applicant information. 

Admission cancellation results in the termination of a student’s admission and enrollment, as well as related privileges, including housing and the ability to participate in other University programs and activities.

Notice of Admission Cancellation

When an issue is discovered prior to September 1 for fall or December 1 for winter, and the student has completed the orientation courses and/or enrolled, reflecting the intent to attend:  

  • Undergraduate Admissions shall notify the student of the cancellation of their admission via their personal email address on record.
  • The student has 14 calendars days from the date of the cancellation notice to submit an appeal.
  • Submission of an appeal does not guarantee that the student’s admission will be reinstated.

Notice of Intent to Cancel

When an issue is discovered beginning September 1 for fall or December 1 for winter, and the student has completed the orientation courses and/or enrolled, reflecting the intent to attend:

  • Undergraduate Admissions shall contact the student via personal and UCSC email requesting to review the issue prior to taking action. If the issue is not resolved during this process, the student will receive a formal Notice of Intent to Cancel and have 7 calendar days from the date of notice, excluding official University holidays, to submit an appeal. If an appeal is not submitted, a hold will be placed preventing any future enrollment. This action will impact a student’s financial aid and scholarships, housing, and immigration status for international students on a visa. A late appeal will not be accepted.
  • If the student fails to respond to any and all requests from Undergraduate Admissions to review the issue within 14 calendar days, a hold will be placed preventing any future enrollment. This action will impact a student’s financial aid and scholarships, housing, and immigration status for international students on a visa. A late appeal will not be accepted.

Appeal Deadline: For an appeal of admission cancellation, students will have 14 calendar days from the date the cancellation notice is sent to the individual’s personal email. For a Notice of Intent to Cancel, the student will have 7 days from the date the notice is sent to the individual's personal and UCSC email currently on file.

Appeal Transmittal: An appeal of admission cancellation or Notice of Intent to Cancel must be submitted online. Official records (transcripts and/or exam scores) required in appeal cases involving a missed deadline should be submitted as described in the section below.

Appeal Content: Discussed below for the three most common categories. It is the responsibility of the student to ensure a complete appeal. Any clarification questions can be directed to Undergraduate Admissions at (831) 459-4008. The CARC may deny an appeal due to lack of completeness or if submitted after the deadline.

Appeal Review: The Committee on Admissions and Financial Aid (CAFA) delegates to the CARC the authority to consider and act upon appeals of admission cancellation or Notice of Intent to Cancel.

Transfer student appeals that include non-completion of major preparation requirements will be decided in collaboration with the major program.

The CARC is normally composed of the Associate Vice Chancellor of Enrollment Management (Chair) and one or two CAFA faculty representatives. The CAFA chair will be consulted as needed.

Appeal Considerations: Discussed below for the three most common categories. Appeals are expected to contain any required official records, (including high school/college transcripts and test scores), as well as any relevant official documentation, and submitted by the appeal deadline. Relevant official records or documentation includes, but is not limited to, outstanding official records; updated official transcripts with grade changes; and supporting letters from teachers, counselors, and doctors. It is the responsibility of the student to ensure a complete appeal. Any appeals that are incomplete will not be reviewed. Any clarification questions can be directed to (831) 459-4008. The CARC may deny an appeal due to incompleteness or if submitted after the deadline.

Appeal Outcomes: The appeal may be granted or denied. If an admission cancellation appeal is granted, the student’s admission will be reinstated. For Notice of Intent to Cancel cases that are denied, students may be allowed to finish the term.

Freshman applicants whose appeal is denied are encouraged to apply, if eligible, as transfer students in a future year. In rare cases, entry or reentry during a later quarter may be provided as an option for transfer students. In cases of falsification, the University of California Office of the President and all University of California campuses will be notified of the falsification, making future enrollment at any University of California campus unlikely.

Appeal Response: The decision regarding a student’s complete cancellation appeal will normally be communicated within 14 to 28 calendar days by email. In rare circumstances when additional information is required, or resolution of the appeal review may take longer, Undergraduate Admissions will inform the student of this within 28 calendar days of the receipt of the appeal.

Missed Deadline

It is the expectation of the Committee on Admissions and Financial Aid (CAFA) that admitted students meet all established deadlines. Failure to adhere to all deadlines, especially those outlined in the acceptance process and the Conditions of Admission Contract, will result in the cancellation of an applicant’s admission.

Missed Deadline Appeal Content: The student must include a statement explaining why the deadline was missed, and ensure that all missing official record(s) (e.g., official transcripts and test scores) are received by Undergraduate Admissions by the appeal deadline. The appeal, official records, and relevant documentation supporting the effort to submit records prior to the missed deadline, must be received by the appeal deadline. 

Submission of official records: An official transcript is one that is sent directly to Undergraduate Admissions from the institution in a sealed envelope or electronically with appropriate identifying information and authorized signature.

Advanced Placement (AP), International Baccalaureate (IB), TOEFL or IELTS exam results must be submitted directly to Undergraduate Admissions from the testing agencies.

Missed Deadline Appeal Considerations: The Cancellation Appeals Review Committee (CARC) will evaluate the merit of the appeal based on new and compelling information that is brought forth by the applicant. In determining the outcome of the appeal, the CARC will consider a variety of factors, including but not limited to, contributing factors truly outside of the student’s control, documentation (e.g., copy of certified or registered mail receipt, proof of delivery, transcript request) indicating the timely request for missing information by the student prior to the deadline, and any error on the part of the campus. If the applicant did not make a sufficiently timely effort to meet the deadline for official records, the CARC will deny the appeal.

Academic Performance Shortfall

It is the expectation of the Committee on Admissions and Financial Aid (CAFA) that applicants maintain their planned course of study and perform satisfactorily in those courses as explicitly stated in the Conditions of Admission Contract.

Academic Performance Shortfall Appeal Content: The student must include a statement explaining the poor performance. Any documentation relevant to the particular circumstances of the academic shortfall, if it exists, must be submitted along with the appeal. Appeals are expected to contain any required academic records, including high school/college transcripts and test scores (unofficial copies are acceptable if official copies have already been submitted and received by UA prior to the cancellation notice), as well as any relevant official documentation, and submitted by the appeal deadline.

Academic Performance Shortfall Appeal Considerations: The Cancellation Appeals Review Committee (CARC) will consider a variety of factors, including but not limited to, new and compelling information relevant to the specific academic shortfall(s); the nature, severity. and timing of the shortfall(s) in the context of the performance and rigor of other courses; implication for likelihood of success; and any error on the part of the campus.

Falsification

The Committee on Admissions and Financial Aid (CAFA), and the University of California system as a whole, considers the integrity of the admissions process to be of the utmost importance. Applicants are expected to complete their University of California application completely and accurately, and the veracity of that information is at the core of all admissions decisions. This expectation pertains to all academic records, regardless of how far in the past or where (domestic or international) the record was created, and includes any and all transcript notations (e.g., incompletes, withdrawals, etc.). In cases where an applicant has submitted incomplete or inaccurate information on their University of California application, the matter will be treated as a case of falsification. Students cancelled for falsification based on the University of California system-wide verification process appeal to the University of California Office of the President.

Falsified application information may include but is not limited to: making inaccurate statements on the application, withholding information requested on the application, giving false information, or submitting fraudulent or falsified documents in support of an admissions application  — University of California Statement of Application Integrity.

Falsification Appeal Content: The student must include a statement including relevant information as to why the cancellation is inappropriate. Any supporting documentation that has direct bearing on the case must be included. Appeals are expected to contain any required academic records, including high school/college transcripts and test scores (unofficial copies are acceptable if official copies have already been submitted and received by Admissions prior to the cancellation notice), as well as any relevant official documentation, and submitted by the appeal deadline.

Falsification Appeal Considerations: The Cancellation Appeals Review Committee (CARC) will consider a variety of factors, including but not limited to, new and compelling information and the nature, severity, and timing of the falsification. The CARC may consult with other UC Santa Cruz officials, such as College Provosts, Office of Conduct and Community Standards, and Office of Campus Counsel, as appropriate.

Appeals of admission cancellation related to the system-wide University of California verification process must be delivered to the University of California Office of the President according to their policies. The administrative action related to such cancellation occurs immediately, irrespective of timing.

Miscellaneous Appeals

Undergraduate Admissions occasionally receives appeals that do not fit in the categories described above, such as a missed deadline to accept a waitlist invitation.

Appeal Deadline: A miscellaneous appeal, not covered elsewhere in this policy, may be submitted at any time.

Appeal Transmittal: A miscellaneous appeal must be submitted online.

Appeal Content: The appeal must include a statement for the appeal and any related documentation.

Appeal Review: Undergraduate Admissions will act on miscellaneous appeals, not covered by this or other policies, following guidance from the Committee on Admissions and Financial Aid (CAFA).   

Appeal Consideration: Undergraduate Admissions will consider whether or not the appeal is within its purview, existing policy, and the merit of the appeal.

Appeal Response: The decision regarding a student’s miscellaneous appeal normally will be completed within six weeks via email. In rare circumstances when additional information is required, resolution of the appeal review may take longer, and Undergraduate Admissions will inform the student of this within six weeks of the receipt of the appeal.