2020 Conditions of Admission Contract FAQs

All FAQs provided on this website relate to an admitted student’s Conditions of Admission Contract . We are providing these FAQs to help students, family members, counselors, and others better understand each of the individual conditions outlined in the Contract . Our goal in providing these conditions is to eliminate misunderstandings that have historically resulted in the cancellation of admission offers.

We’ve listed each condition with its related FAQs. While some conditions may seem self-explanatory, it is required that you read all the FAQs provided, either as an admitted first-year student or as an admitted transfer student. If, after reading the FAQs you still have unanswered questions, please contact the Office of Undergraduate Admissions .

Admitted Transfer Students

Admitted First-Year Students

Dear future graduate: Because your admission was based on self-reported information on the UC application, it is provisional, as explained in the policy below, until we have received all official academic records and verified that you have met all of the conditions of your admission contract. Complying with the conditions within the set deadlines is crucial to finalizing your admission. Doing so will save you the stress involved with a cancellation and the time to appeal which, in the end, may not result in the reinstatement of your admission to UC Santa Cruz. We want you to be successful in the admissions process and join our campus community in the fall, so please read these pages carefully:

Failure to meet your Conditions of Admission Contract will result in the cancellation of your admission. It is your sole responsibility to meet all conditions. Read each of the seven conditions below and ensure that you meet all of them. Accepting your offer of admission signifies that you understand these conditions and agree to all of them.

Please note: ONLY students who have submitted all required records by specified deadlines (test scores/transcripts) will be assigned an enrollment appointment. Students who have not submitted the required records will not be able to enroll in courses.

Your Conditions of Admission Contract can be found in two places within the MyUCSC portal. If you click on the link “Application Status and Info” under the main menu, you will find your Contract there, and you will also find them as the first step in the multi-step acceptance process. Your Conditions of Admission Contract was also mailed to you in your Admissions booklet.

In accepting admission at UCSC, you agree that you will:

  1. Maintain a level of academic achievement consistent with your previous coursework, in your fall and spring courses of your last year of school (as listed on your UC application) as preparation for success in college. A decline in GPA by a full grade point may result in the cancellation of your admission.

FAQ 1A: My contract indicates “Maintain a level of academic achievement in your fall and spring courses consistent with your previous coursework.” What do you mean by “consistent?”

  1. Earn a grade of C or higher in all fall and spring courses (or equivalent for other grading systems).

If you have already earned a grade of D or F (or equivalent for other grading systems) in your senior year (fall or spring), or if your overall GPA in your senior year (fall or spring) is a grade point below your previous academic performance, you have not met this condition of your admission. Immediately notify Undergraduate Admissions (UA) of any D or F grades as instructed below. Doing so may allow UA the discretion to provide you with options (if appropriate) to maintain your admission. Notifications must be made through  the Schedule Change/Grade Issues Form

FAQ 2A: Do you count all courses that I’m enrolled in?

FAQ 2B: If I’ve earned a grade lower than C in an ‘a-g’ course, but I still meet the ‘a-g’ requirements, is that okay?

FAQ 2C: What should I do if I already earned a D or F grade (or equivalent for other grading systems)?

FAQ 2D: I earned a C- in a course. Does that mean my admission will be cancelled?

FAQ 2E: What if I am planning to take coursework in the summer?

  1.   Complete all “in-progress” and “planned” coursework as listed on your application. Immediately notify Undergraduate Admissions of any changes in your “in-progress” or “planned” coursework, including attendance at a school different from that listed on your application. 

Your senior-year courses listed on your application were taken into consideration when selecting you for admission. Any changes you have made to your senior year coursework must be communicated to and approved by UA. Failure to notify UA may result in the cancellation of your admission. Notifications must be made through  the Schedule Change/Grade Issues Form.

FAQ 3A: Is it better to drop a class or stay in the class even though I may get a failing grade?

FAQ 3B: I’ve dropped a class. Will I be cancelled?

FAQ 3C: I realize that I didn’t include some courses/grades on my UC application because I repeated them for a better grade. Is that a problem?

FAQ 3D: I changed schools in my senior year. Is that a problem?

  1.  Graduate from high school, or achieve the equivalent to earning a high school diploma.

Your final high school transcript or equivalent, such as a General Education Diploma (GED) or California High School Proficiency Exam (CHSPE), must include a date of graduation or completion.

FAQ 4A: What happens if I do not graduate from high school?

FAQ 4B: Is it acceptable to have a GED instead of a date of graduation on my final high school transcript?

  1. Provide all official transcripts on or before July 1, 2020 to Undergraduate Admissions. Official transcripts must be electronically submitted or postmarked by the July 1 deadline. (Beginning in May, the MyUCSC portal will contain the list of transcripts required from you.)

    You must arrange to have an official, final high school transcript or equivalent showing your date of graduation and final spring term grades and any college/university official transcripts sent to Undergraduate Admissions, either electronically or via mail. An official transcript is one that UA receives directly from the institution, either electronically or in a sealed envelope, with appropriate identifying information and authorized signature indicating the exact date of graduation. If you receive a GED or CHSPE or other high school completion equivalent, an official copy of the results is required.

    For any college course(s) attempted or completed, regardless of location, an official transcript from the college is required; the course(s) must appear on the original college transcript. Even if a college course or courses are posted on your official high school transcript, a separate official college transcript is required.  It is required even if you do not wish to receive UCSC credit for the course. If it later comes to our attention that you attempted or completed a college course at a college or university not listed on your application, you no longer meet this condition of your admission.

    An official transcript sent via mail must be postmarked no later than July 1 . If your school is not able to meet the deadline, please have a school official call 831-459-4008 to request an extension prior to July 1. Official transcripts sent via mail should be addressed to: Office of Undergraduate Admissions - Hahn, UC Santa Cruz, 1156 High Street, Santa Cruz, CA 95064.

    You can verify that your transcripts have been received by carefully monitoring your “To Do” list in the MyUCSC portal. MyUCSC is the university's online academic information systems portal for students, applicants, faculty, and staff. It is used by students to enroll in classes, check grades, view financial aid and billing accounts, and update their personal information. Applicants can view their admission status and to-do items.

FAQ 5A: What do you mean by “it is your sole responsibility to meet all conditions" as it relates to the deadline for official transcripts (July 1, 2020)?

FAQ 5B: How will I know what transcripts you are requiring from me?

FAQ 5C: Do I need to submit a college transcript for a college course that shows on my high school transcript?

FAQ 5D: What do you mean by "official transcripts?"

FAQ 5E: My school sends transcripts electronically. Is that okay?

FAQ 5F: Can I hand-deliver my transcript(s)?

FAQ 5G: Do I need to send in my college transcript(s) if I don’t want to?

FAQ 5H: Do you need both my GED (or my CHSPE) and my last high school transcript?

FAQ 5I: What if I miss the July 1 records deadline?

FAQ 5J: What if my school can’t meet the July 1 deadline?

  1. Provide all official test scores by July 15, 2020.

An official test score is one that Undergraduate Admissions receives directly from the testing agency. Information on how to contact each testing agency can be found in the MyUCSC portal. In addition to the required examination scores (ACT Plus Writing or SAT with Essay), Advanced Placement (AP) exam results must be submitted from the College Board, and International Baccalaureate (IB) exam results must be submitted from the International Baccalaureate Organization. Official TOEFL, IELTS, or other exam results are also required for students who reported scores on the application. Provide any other requested official examination score or record, as designated on your “To Do” list in the MyUCSC portal.  

FAQ 6A: How do I request my official test scores?

FAQ 6B. How do I know if you've received my official test scores?

FAQ 6C: My AP scores are on my high school transcript. Will that be okay? I have paper copies of my AP scores that I took in high school. Can I send you those?

FAQ 6D: I already requested my official test scores be sent to UCSC Admissions and have proof of the request. Do I need to confirm they have been received?

FAQ 6E: What if I miss the July 15 test score deadline?

  1.  Abide by UC Santa Cruz Code of Student Conduct.

UC Santa Cruz is a diverse, open, and caring community that celebrates scholarship:  Principles of Community.   If your conduct is inconsistent with positive contributions to the campus environment, such as engaging in violence or threats, or creating a risk to campus or community safety, your admission may be cancelled. Student Handbook

FAQ 7A: I don’t understand why I’m being held to this condition.

FAQ Follow-upA: What if my admission is cancelled?

Answer Follow-upA: If your offer of admission is cancelled, the Statement of Intent to Register fee is nonrefundable/nontransferable, and you are responsible for contacting UCSC offices to arrange for any reimbursement due for housing, enrollment, financial or other services.

If you wish to appeal the cancellation of your admission and feel you have new and compelling information, or if you feel there has been an error, please review the information on the Office of Admissions appeals page .

FAQ Follow-upB: What if I still have questions about my Conditions of Admission Contract?

Answer Follow-upB: If you still have questions about the conditions of your admission, you may   contact the Office of Admissions .

If you have not met one or more of these conditions, or believe you may not be able to meet one or more of these conditions, or have any questions regarding any of these conditions after reading the FAQs, please contact Undergraduate Admissions at https://admissions.sa.ucsc.edu/inquiry/ or (831) 459-4008.
Please do not seek advice from any person or source other than the UC Santa Cruz Office of Undergraduate Admissions. Your best chance to avoid cancellation is to report directly and promptly to us. 

Admitted Transfer Students

Dear future graduate: Because your admission was based on self-reported information on the UC application, it is provisional, as explained in the policy below, until we have received all official academic records and verified that you have met all of the conditions of your admission contract. Complying with the conditions within the set deadlines is crucial to finalizing your admission. Doing so will save you the stress involved with a cancellation and the time to appeal which, in the end, may not result in the reinstatement of your admission to UC Santa Cruz. We want you to be successful in the admissions process and join our campus community in the fall, so please read these pages carefully:

Your admission to UC Santa Cruz for fall quarter 2020 is provisional, subject to the conditions listed in this contract, which is also provided in the portal at my.ucsc.edu. “Provisional” means your admission will be final only after you have completed all the requirements below. All newly admitted students receive this contract.

Failure to meet your Conditions of Admission Contract will result in the cancellation of your admission. It is your sole responsibility to meet all conditions. Read each of the seven conditions below and ensure that you meet all of them. Accepting your offer of admission signifies that you understand these conditions and agree to all of them.

Please note: ONLY students who have submitted all required records will be able to enroll for classes as soon as enrollment opens. Students who have not submitted all required records will not be able to sign up for classes.

Your Conditions of Admission Contract can be found in two places within the MyUCSC portal. If you click on the link “Application Status and Info” under the main menu, you will find your Contract there, and you also find them as the first step in the multi-step acceptance process. Your Conditions of Admission Contract was also mailed to you in your Admissions booklet.

In accepting admission at UCSC, you agree that you will:

  1.  Meet all requirements needed for transfer eligibility to the University of California.

All requirements, with the exception of the 90 quarter units, must be met no later than the spring 2020term. Unless otherwise stipulated by Undergraduate Admissions, UCSC does not allow summer 2020 coursework to meet your Conditions of Admission Contract.

FAQ 1A: My conditions indicate “Meet all requirements for transfer eligibility to the University of California.” What do you mean by that?

FAQ 1B: Do you count all courses that I’m enrolled in?

FAQ 1C: What if I am planning to take coursework in the summer?

  1.  Complete the coursework you reported as “in-progress” or “planned” with minimum grades of C (2.0).

You are responsible for the accuracy and completeness of all information reported on your application and on the Transfer Academic Update (TAU) accessed from your application. Consistency of self-reported information with actual grades and courses is required. Any grades below a 2.0 or changes to your “in-progress” and “planned” coursework must be updated in writing through the TAU (until March 31) or through the Schedule Change/Grade Issues Form (beginning April 1). Failure to provide immediate notification is in itself grounds for cancellation of admission.

FAQ 2A: I realize that I didn’t include some courses/grades on my UC application because I repeated them for a better grade. Is that a problem?

FAQ 2B: If I’ve earned a grade lower than C in a UC-transferable course, but I still meet the UC transfer requirements, is that okay?

FAQ 2C: I earned a C- in a course; does that mean my admission will be cancelled?

FAQ 2D: What should I do if I already earned a C-, D, or F grade (or equivalent for other grading systems)?

FAQ 2E: I’ve dropped a class. Will I be cancelled?

FAQ 2F: I changed schools from what I indicated on my application. Is that a problem?

  1.   Meet all requirements needed to enter your intended major.

Many majors (referred to as screening majors) have lower-division coursework and a specific grade point average required for admission, as indicated on the Admissions Screening Majors website . It is your sole responsibility to ensure these requirements are met prior to transfer to UCSC.

  1. Students with less than 3 years of high school instruction in English must demonstrate proficiency by the end of the spring 2020 term in one of the three ways listed below:
  • Complete two English composition courses with grades of ‘B’ or higher (3.0.) 
  • Achieve a score of 80 on the internet-based Test of English as a Foreign Language (TOEFL) or 550 on the paper-based TOEFL.
  • Achieve a score of 6.5 on the International English Language Testing System (IELTS).
5. Maintain good standing at your last school.

A student is in good standing if the overall and last term grade point average is at least 2.0 and the official transcript does not indicate dismissal, probation, or other restrictions. A student who has outstanding financial obligations to another institution is not considered to be in good standing. Students admitted into a screening major are expected to meet condition number three.

FAQ 5A: What happens if I’m not in “good standing?”

6. Provide all official transcripts on or before July 1, 2020 to the Undergraduate Admissions. Official transcripts must be electronically submitted or postmarked by the July 1 deadline. (Beginning in June, the MyUCSC portal will contain the list of transcripts required from you.)

You must arrange to have official transcripts sent to Undergraduate Admissions, either electronically or via mail. An official transcript is one that UA receives directly from the institution, either electronically or in a sealed envelope, with appropriate identifying information and authorized signature indicating the exact date of graduation.

For any college course(s) attempted or completed, regardless of location, an official transcript from the college is required; the course(s) must appear on the original college transcript. If you did not end up attending a college but it was listed on your application, you must provide proof that you did not attend.If it later comes to our attention that you attempted or completed a college course at a college or university not listed on your application, you no longer meet this condition of your admission.

An official transcript sent via mail must be postmarked no later than July 1. If your institution is not able to meet the deadline, please have an official call 831-459-4008 to request an extension prior to July 1. Official transcripts sent via mail should be addressed to: Office of Undergraduate Admissions-Hahn, UC Santa Cruz, 1156 High Street, Santa Cruz, CA 95064.

You can verify that your transcripts have been received by carefully monitoring your “To Do” list in the MyUCSC portal.  MyUCSC is the university's online academic information systems portal for students, applicants, faculty, and staff. It is used by students to enroll in classes, check grades, view financial aid and billing accounts, and update their personal information. Applicants can view their admission status and to-do items.

FAQ 6A: What do you mean by “it is your sole responsibility to meet all conditions" as it relates to the deadlines for transcripts and test scores (July 1, 2020 postmark deadline for official transcripts, and July 15, 2020 receipt deadline for official test scores)?

FAQ 6B: How will I know what transcripts you are requiring from me?

FAQ 6C: What do you mean by "official transcripts?"

FAQ 6D: My school sends transcripts electronically. Is that okay?

FAQ 6E: Can I hand-deliver my transcript(s)?

FAQ 6F: Do I need to send in my college transcript(s) if I don’t want to?

FAQ 6G: What if I miss the July 1 records deadline?

7. Provide all official test scores by July 15, 2020.

Advanced Placement (AP) exam results must be submitted to our office from the College Board; and International Baccalaureate (IB) exam results must be submitted to our office from the International Baccalaureate Organization. Official TOEFL or IELTS exam results are also required for students who reported scores on their application.

FAQ 7A: How do I request my official test scores?

FAQ 7B: How do I know if you’ve received my official test scores?

FAQ 7C: My AP scores are on my high school transcript. Will that be okay? I have paper copies of my AP scores that I took in high school. Can I send you those?

FAQ 7D: Why do you need my official AP/IB scores if they won’t yield transfer credit?

FAQ 7E: I already requested my official test scores be sent to UCSC Admissions and have proof of the request. Do I need to confirm they have been received?

FAQ 7F: What if I miss the July 15 test score deadline?

8. Abide by UC Santa Cruz Code of Student Conduct.

UC Santa Cruz is a diverse, open, and caring community that celebrates scholarship: Principles of Community . If your conduct is inconsistent with positive contributions to the campus environment, such as engaging in violence or threats, or creating a risk to campus or community safety, your admission may be cancelled.

Student Handbook

FAQ 8A: I don’t understand why I’m being held to this condition.

FAQ Follow-upA: What if my admission is cancelled?

Answer Follow-upA: If your offer of admission is cancelled, the Statement of Intent to Register fee is nonrefundable/nontransferable, and you are responsible for contacting UCSC offices to arrange for any reimbursement due for housing, enrollment, financial or other services.

If you wish to appeal the cancellation of your admission and feel you have new and compelling information, or if you feel there has been an error, please review the information on the Office of Admissions appeals page .

FAQ Follow-upB: What if I still have questions about my Conditions of Admission Contract ?

      Answer Follow-upB: If you still have questions about the conditions of your admission, you may   contact

the Office of Undergraduate Admissions .

If you have not met one or more of these conditions, or believe you may not be able to meet one or more of these conditions, or have any questions regarding any of these conditions after reading the FAQs, please contact Undergraduate Admissions at https://admissions.sa.ucsc.edu/inquiry/ or (831) 459-4008.
Please do not seek advice from any person or source other than the UC Santa Cruz Office of Undergraduate Admissions. Your best chance to avoid cancellation is to report directly and promptly to us.